Administrative Assistant - The Brethren Home Foundation 
 

Cross Keys Village - The Brethren Home Community (CKV) is currently seeking a friendly and organized professional who is eager to support CKV's, mission, vision and values to become a part of our Foundation team. As a Administrative Assistant working at CKV, we will provide you with opportunities to enjoy a friendly work environment guided by Christian values.


This opening is for a full-time position. The ability to have a flexible schedule is needed in this role, with the availability to work occasional weekend hours for special events as needed. 


Who We Are:

As the largest nonprofit, single-site retirement community in Pennsylvania, Cross Keys Village is dedicated to enriching the lives of older adults. It is our vision to be a leading innovator offering older adults a life infused with quality and purpose. We accomplish these goals – and more through our compassionate team of individuals who strive every day to provide the best care and services our community needs.

Job Description:

As the Administrative Assistant for the Foundation department your scope of responsibilities will include but are not limited to:

• Answering phones and interface with incoming donors, prospects and volunteers.
• Sorting and distributing incoming mail.
• Ordering office supplies, prepare purchase orders and check requests.
• Maintaining annual department calendar.
• Organizing meeting schedules, agendas, and minutes for Foundation meetings.
• Preparing daily log of gifts received.
• Coordinating all mail solicitations with the Foundation team and outside printer.
• Organizing and supporting all fundraising and donor recognition events, schedule meeting rooms and prepare function sheets for Dining Services, etc.
• Preparing invitations and recognition items.
• Keeping appropriate records and promotional materials relating to special events and help where needed at events.
• Assisting in gift processing functions as necessary..
• Printing and sending honor/memorial acknowledgment cards.
• Assisting the Director of Strategic Communications and Brand Management with administrative task, communications and brand management initiatives.
• Assisting Volunteer Manager with monthly volunteer schedules. Helping to fill gaps in schedule and support Volunteer office in the absence of manager.
• Assisting Volunteer Manager with copies and correspondence related to The Friends Auxiliary.
• Daily mail retrieval and distribution for the Executive Team, Foundation, and Volunteer Services Manager
• Providing general administrative support to Executive operations, ensuring smooth day-to-day functions.
• Assisting with maintaining a clean, welcoming, and well-stocked office environment for team members and volunteers.
• Collaborating with team members to identify supply needs and ensure timely replenishment of inventory
• Coordinating various scheduling arrangements when necessary.

Qualifications, Education and Experience:
 

• Minimum of 2 years of continuing education, Associates Degree and/or related work experience is required. 
• Must have the ability to apply various talents, skills, and education on the management of the administrative functions of a fund raising office.
• Must have strong organizational skills, data entry, and clerical skills. 
• Exercise tact, diplomacy and good judgment in a confidential and sensitive environment.
• Must possess a valid driver’s license.

As a team member at Cross Keys Village, you will be provided with many benefits such as a positive work environment and comprehensive training opportunities. Our large campus also offers you excellent dining options, access to community events and much more.

If you want to become a part of our unique and friendly team, apply to be the Administrative Assistant with The Brethren Home Foundation at Cross Keys Village today!