Scheduling Assistant

CKV is currently seeking a Part-time Scheduling Assistant to help provide support to the Nursing Department, so that our team member schedules run smoothly and accurately. 

Our current needs include:

• Part-time: Working 45 hours per pay period, 3 days per week.

Job Description:

As a Scheduling Assistant, your scope of responsibilities will include but is not limited to:

• Working in conjunction with the Scheduling Specialist to maintain and communicate the nursing department schedule based on established guidelines and parameters.
• Utilizing the scheduling software and developing, maintaining and updating the working schedule for nursing team members in order to meet the needs of the neighborhoods.
• Assisting in maintaining and tracking PTO requests and scheduling change forms.
• Serving as back-up in completing payroll bi-weekly and working with the Transportation Scheduler on resident’s daily appointments as needed.
• Communicating with team members daily to fill openings, call-offs, make-up weekends, etc. and ensuring daily communication as needed with Nursing Administration on any scheduling concerns per neighborhood.

Education and Experience:

• High school diploma required. Associates or relevant certificate program preferred.
• 3 years’ experience in a long term care setting preferred. Office management or scheduling experience preferred.
• Knowledge and experience with web-based software programs, Microsoft Excel and Word, time and attendance systems and Windows required.
• Must possess exceptional organization, multi-tasking and planning skills and be efficient with budgeting and managing resources.
• Must possess effective verbal and written communication skills to interact with team members in person and on the phone.